Bookacamp - backoffice and booking system for tour operators and events

Who is Bookacamp made for?

One system for many types of offers: from multi-day trips to single-day programs and evening tickets, Bookacamp covers the entire process - online booking, participant and group management, communication, payment and billing.

Youth travel operators

Holiday camps, language and adventure camps, family offers - including questionnaires, counselor planning and parent communication.

Sports clubs and academies

Sports trips, training camps and day courses - with age groups, waiting lists and equipment as bookable options.

Retreat and wellness providers

Yoga retreats, wellness weeks and mindfulness seminars - room categories, single or shared occupancy and extras in one booking.

Event and concert organizers

Concerts, festivals and day events - ticket sales with QR codes and admission control via the app.

Accommodations and hostels

Occupancy planning, room and bed assignment, kitchen organization and group invoicing for houses of any size.

Schools and educational institutions

School trips, seminars and all-day programs - group registration, consent forms and central billing.

Municipalities, associations and clubs

Holiday programs, member offers and subsidized trips - with proof of participation and reporting.

Course and seminar providers

Recurring dates, series appointments and course units - bookable online with automatic invoicing.

Agencies and resellers

Booking on behalf of customers via dedicated links, with commission accounting and shared participant lists.

Products

Bookacamp is constantly expanding and developing. Thanks to a very flexible and high-performance framework, we are able to make individual changes very quickly and to design the system exactly as you need it. Additionally, you benefit from our professional support team in Germany and the market defining variety of functions and features we already offer.

Free trial

Booking system

Youth trips, events, seminars

A modern, intuitive booking system that allows parents and participants to book camps, family offers and courses effortlessly – fully automated and available at any time.

image with a desktop from above and 4 hands putting a fist together to show teamwork

Staff

Youth trips, seminars, coaches

Tool integrated into the booking system for application management, placement planning and direct communication with staff — efficient and clearly structured.

Ticketing

Events, access control, app

The practical app for organizers: issue, view and validate tickets in no time – all mobile, secure and in real time. Available for Android and iOS.

image with a house model and keys over a sheet of paper

Property management

Youth trips, school trips, group trips, hostels, hotels, hostels

The smart property management system for accommodations: plan occupancy, manage properties, organize the kitchen and automate processes – all centrally in one clearly structured system.

image with a landscape in background and four young people standing together

Program providers

Youth trips, school trips, group trips, hostels, program providers

The management system for school trips and group travel: create offers, enable direct online booking, manage participant lists and coordinate processes centrally and clearly.

image with a monitor and hands scrolling on the monitor

Shop

Youth trips, events, seminars, hostels

The standalone shop for merchandise and additional products – seamlessly integrated into the accounting and invoicing system and easy to manage.

a person sitting with a computer on the lap and typing in a notebook

Feedback

Youth travel providers

A flexible feedback module that allows organizers to collect and evaluate feedback from participants in a structured way and use it to improve quality.

image of a computer and a pape notebook laying on it

Self-Service

Youth travel providers

User accounts for parents and counselors to independently update and manage their own processes. The customer portal for parents allows them to easily access and update their tickets and bookings.

Accounting

interesting for all clients

Our interfaces to accounting software such as Datev or Navision, our invoicing and automated dispatch help you minimize accounting costs and save a lot of time.

a collection of camp photos displayed in a modern gallery grid.

Photo gallery

Youth travel providers

A professional photo gallery integrated into your booking system — share camp memories with parents and participants securely, without external tools.

a clipboard with a checklist representing a quality audit

Audit & Certification

Certification bodies, youth travel associations

A digital audit and certification platform for youth travel operators — structured questionnaires, multi-reviewer sign-off, and a full 3-year recertification cycle.

Software customizing

Software made in germany

No backoffice is the same as another one. We love to customize ou system to your workflow, layouts and requirements.

Latest features and updates

Work record overview: every counselor, every day, one table

28/07/2026

A new overview lists the working hours of all counselors per day, with weekly subtotals, approval state and a PDF export for accounting.

Tips for the running season: what helps while your camps are under way

21/07/2026

From early departures to outstanding payments: a round-up of the Bookacamp functions that help most while camps are actually running.

Google Begin Checkout event: the booking funnel becomes measurable

09/07/2026

Bookacamp now sends the GA4 begin_checkout event when a booking form is opened — pair it with the purchase event for funnel and remarketing insights.

Bucket room assignment: drag unassigned participants straight into rooms

09/06/2026

A new planning page lists every unassigned participant in one bucket and each room as another — drag people in, see gender and average age, then save.

Discount analytics: which voucher actually moved the needle, broken down to a single session

31/05/2026

A new page aggregates discount usage across all bookings, shows totals and counts per discount, and lets you drill down session by session.

Teamer room assignment: counselors land in the workload scheduler, so you finally know how many beds are free

28/05/2026

Counselors appear in a new lane of the workload scheduler, get dragged into rooms, count toward occupation, and show up in the daily occupancy panel.

Work record for teamers: log working hours from the profile login

20/05/2026

Teamers log start, end and pause time per day in their profile login; leaders manage their team, the backoffice sees the summary and a signed A4 PDF.

Right-of-withdrawal form for private customers

19/05/2026

Consumers file their right of withdrawal through a ready-made form — three required fields, instant e-mail acknowledgement, audit-grade transaction record.

Per-participant invoicing for class trips: parents pay directly, teachers stop being cashiers

05/05/2026

With the Group Suite, school-trip operators bill each family directly — including online payment, automated reminders and a self-service customer portal.

Show all news and updates

Organizers and agencies who use Bookacamp daily

A selection of youth travel organizers and agencies with whom Bookacamp works. Every month we process thousands of bookings, caregiver registrations and newsletter subscriptions.

Einhorn on Tour - Einhorn gGmbH

Wildfang e.V. | Ferien für Wildfänge

RheinFit Sportakademie

Outdoor- und Survival-Erlebnisse in Rostock

Christliche Gastfreundschaft erleben - Himmlische Herbergen

Language Farm | Abenteuer Sprache

Berien | Ferienlager & Tagescamps für Kinder

Fokus Camps | Englisch-Camps in Deutschland

Hannoversche Sportjugend | Ferienfreizeiten

Studienzentrum Josefstal

Premiumbikecamps

Kinderlachen Eifel | Ferienfreizeiten und Aktionsreiche Wochenenden

Crusoe Camp | Jugendreisen in Bayern

Climb Lernferien | Clever lernen, immer motiviert bleiben

KMDD - Keine Macht den Drogen

Falkenfamilie Recklinghausen

KiJu Reisen | Betreute Ferienlager für Kinder und Jugendliche.

Camp Adventure | Internationale Sport- & Sprachcamps

Sport- und Ferienpark Hoher Hain

Jugenderholungswerk Hamburg

Camp Breakout | Camps for adults

Abenteuer auf vier Pfoten | Tiergestützte Naturpädagogik

Stiftung Polytechnische Gesellschaft

CircArtive - Freizeit- und Bildungsstätte für inklusive Bewegungskünste

YoYo Camps | Sprachferien für Kids

kidz-in-motion | Richtig coole Ferien

BundesForum Kinder- und Jugendreisen e.V.

Einhorn on Tour - Einhorn gGmbH

Wildfang e.V. | Ferien für Wildfänge

RheinFit Sportakademie

Outdoor- und Survival-Erlebnisse in Rostock

Christliche Gastfreundschaft erleben - Himmlische Herbergen

Language Farm | Abenteuer Sprache

Berien | Ferienlager & Tagescamps für Kinder

Fokus Camps | Englisch-Camps in Deutschland

Hannoversche Sportjugend | Ferienfreizeiten

Studienzentrum Josefstal

Premiumbikecamps

Kinderlachen Eifel | Ferienfreizeiten und Aktionsreiche Wochenenden

Crusoe Camp | Jugendreisen in Bayern

Climb Lernferien | Clever lernen, immer motiviert bleiben

KMDD - Keine Macht den Drogen

Falkenfamilie Recklinghausen

KiJu Reisen | Betreute Ferienlager für Kinder und Jugendliche.

Camp Adventure | Internationale Sport- & Sprachcamps

Sport- und Ferienpark Hoher Hain

Jugenderholungswerk Hamburg

Camp Breakout | Camps for adults

Abenteuer auf vier Pfoten | Tiergestützte Naturpädagogik

Stiftung Polytechnische Gesellschaft

CircArtive - Freizeit- und Bildungsstätte für inklusive Bewegungskünste

YoYo Camps | Sprachferien für Kids

kidz-in-motion | Richtig coole Ferien

BundesForum Kinder- und Jugendreisen e.V.

Our platform partners

Bookacamp is proud to offer interfaces with the following travel intermediaries, greatly increasing the marketing audience of the organizers.

Juvigo | Finde dein perfektes Feriencamp

Campfuchs | Finde dein Feriencamp

Klassenfahrten Kompass

Schneefuchs | Finde deine Skireise

Heymundo | Finde deine Jugendreise

Kindaling | Alles für die Freizeit deines Kindes

Juvigo | Finde dein perfektes Feriencamp

Campfuchs | Finde dein Feriencamp

Klassenfahrten Kompass

Schneefuchs | Finde deine Skireise

Heymundo | Finde deine Jugendreise

Kindaling | Alles für die Freizeit deines Kindes

With Bookacamp we have taken a giant step into digitization and increased efficiency! Back then, when we started booking travel with Bookacamp, we were really excited. But Bookacamp owner Matze took us by the hand like on the first day of school. He patiently explained every detail of our booking steps to us educators (!). Everything went "like clockwork".

Now, two years later - in 2021, we have more time to look back with a satisfied smile. They are almost forgotten because they no longer exist, the stacks of paper with travel registrations, the hard-to-read faxes, the ruminations when deciphering customer email addresses, guest lists that are not up to date ... etc.

Bookacamp is like a tailor-made suit for us. From questionnaires to billing models, assignments from health insurers, interview appointments, access by volunteers to selected dates, booking options for the youth welfare office - and we really had a lot of special requests!

Bookacamp is always one step ahead of us! The owner understands that he is so close to his customers that the software is always being further developed in an incredibly helpful manner. Bookacamp has solutions in places where we haven't even recognized the problem.

And one more thing: Who likes to talk about the price? But you can! The pricing concept is transparent, honest and low-risk. From our point of view, Bookacamp is therefore suitable for companies of all sizes.

However, one painful question remains, which Bookacamp cannot answer either: Why haven't we used it earlier?

Knuth Gründer, Wildfang e.V.

We have been working successfully with Bookacamp for several years. In addition to the great functionality, clarity, transparency and flexibility, we especially like the fast and competent type of communication. Bookacamp has not only simplified our booking processes, but also offers great opportunities to further improve the camp organization. We have also recently started using the feedback and supervisor tool. We can only recommend Bookacamp and have not regretted the step from our own booking system to Bookacamp for a minute.

Christoph Schipper, Campfuchs

In the course of digitization and restructuring, we decided in favor of Bookacamp to process our holiday measures automatically in the future. After a short time it can be said that it was one of the best decisions. Bookacamp has made the processing and administration much easier and reduced the workload to a minimum, so that we can dedicate the resources that have now been freed up to other important tasks. Due to the constant continuous developments and the response to individual needs, we now have an optimal system that holistically covers all levels in the best possible way, be it for booking and payment processes, as well as documentation, customer communication and management on site. With the constant availability and communication, a great and honest business relationship has emerged from which everyone benefits and we no longer want to be without Bookacamp. We can warmly recommend Bookacamp to everyone.

Nils Voigt, Hannoversche Sportjugend

What customers say

Software for trips, events and experiences

Who is Bookacamp made for?

Youth travel operators

Sports clubs and academies

Retreat and wellness providers

Event and concert organizers

Accommodations and hostels

Schools and educational institutions

Municipalities, associations and clubs

Course and seminar providers

Agencies and resellers

Products

Latest features and updates

Work record overview: every counselor, every day, one table

Tips for the running season: what helps while your camps are under way

Google Begin Checkout event: the booking funnel becomes measurable

Bucket room assignment: drag unassigned participants straight into rooms

Discount analytics: which voucher actually moved the needle, broken down to a single session

Teamer room assignment: counselors land in the workload scheduler, so you finally know how many beds are free

Work record for teamers: log working hours from the profile login

Right-of-withdrawal form for private customers

Per-participant invoicing for class trips: parents pay directly, teachers stop being cashiers

Organizers and agencies who use Bookacamp daily

Our platform partners

Based in Germany